Quality of work would slowly diminish, employees would burn out, and some may decide to find another job. I am compelled to ask for more staff because I am afraid a smaller number of people dealing with lots of customers might impact the satisfaction of the customers. Managers may even threaten to quit! How would you suggest addressing that argument. Everyone wants rock star employees! Readers with access only to the executive summary should fully understand the underlying reasons for the request for additional staffing. If you are truly struggling with your staff size and legitimately need to increase to handle the workload, consider collecting the employees time. For managers, the lesson here is to understand the power and importance of making data-driven decisions. Labor market availability determines whether you have access to human resources, such as nearby schools that produce graduates or a general labor market within commuting range. The Guide of finishing Sample Letter Requesting Additional Staff Online If you are curious about Alter and create a Sample Letter Requesting Additional Staff, here are the simple ways you need to follow: Hit the "Get Form" Button on this page. If you can demonstrate that the payback for taking on extra workers . Suite 7166 This seems to be more challenging then asking for a no salaried employee. Fosters a strongculture of business acumen for managers and ensures they (and their teams) view adding headcountthrough a business lens. In the next column, detail the work: 2600 requests per month @ 4 . An additional budget request letter is a document requesting more money from a company or institution to complete a project. SHRM's HR Knowledge Advisors offer guidance and resources to assist members with their HR inquiries. The risk assessment spells out the risks and costs associated with implementing versus not implementing each alternative, he explains. We will let you guys know when it becomes available. (Describe in your own words). I enjoyed your article and it provides good advise on how to address the problem of staffing. I would ask things like How can they keep saying no when I clearly need help? Or Imagine how much morewe could do with just one more employee.. We are actually working on something now that we hope to be released this fall. With 30 additional seasonal employees we would be able to expand hours of operation and work 24/7 during the holiday rush. If a hiring freeze prevents you from replacing employees who resign, mention this fact. On the next line, add your manager's official title. Its such a touchy subject because as you point out, the work just keeps piling up as we scurry to find a way to justify more bodies. It requires some calculations and work up front, but is well worth the effort. The end result will be a minibusiness case that will defend the decision for adding a new employee. Filter & Search. Check out our 20-minute Retaining Talent presentation! Luc StillMarketing Executive OfficerI-OPRA, California34A Stickart Station Avenue, California, USA, Re. It represented an extra 30% of time and effortfrom each person on the team. Giving Back Ariane Laird It's very likely that you'll never see the ones that don't! I hope these help! Also, consider how much of the work that the new hire would handle is going to be HR work. This scenario transfers the 'bad cop' labelto an external entity. How to Justify Adding Staff Free Downloadable Template. Sample Headcount Justification Presentation, https://www.managersresourcehandbook.com/tools-and-templates/, Ignorethe title this book packs in loads of great ideas for ANY company looking to connect with customers. We all want happy and healthy employees.Get them on their feet! Think about the function of the job. Practically no-nonsense HR, COVID-19 and legislation articlesand updates for small business& HR consultants. Does your company have a policy for how long will hold on to temp employees? Sample Letter To Request Update Sample Letters. Great question and certainly a fair point. Also make clear how you arrived at the conclusion that you need more employees and how the budget will cover the costs to recruit, train, onboard and pay them. 11 August 2020. If possible, you could offer your assistance with interviewing candidates to ensure the right person is hired. Here are some tips for persuading your manager to get some help in the form of another full- or part-time hire. Thank you. I keep asking, but my request never gets approved! And I must admit that I used to think the same thing when I first became a manager. After all, their team was very busy and they could really use some more people. The team of the KYEL has been given the schedule of the project completion till 01-12-20XX. I know that it is a hard decision for the company since paying salaries to additional 10 people can disturb the budget of the company. Pay attention to timing. Regards, Tim G. Editor The Managers Resource Handbook. COVID-19Portal The Limited Vs. Whether you are starting your first company or you are a dedicated entrepreneur diving into a new venture, Bizfluent is here to equip you with the tactics, tools and information to establish and run your ventures. Use clear headings, concise wording and focused answers to ensure that your manager can quickly identify what is being requested and why. Privacy, 2006-2023, ConnectsUs HRand/or its affiliates, 1965 4th Avenue West Michael KersteinThe Assistant ManagerStigma Dock Groups45-C Flock Heights, California, USA, Copyright 2015-2018 All rights reserved. When it came time for a face to face meeting with the Vice President of my organization, I started by sharing our vision for growth. The needs assessment is likely to include a review of the company's current staffing plan and when it was implemented. How will it help? I would like to hire one full-time associate to help cover evenings and weekends when the branch office does the most business. If youre getting crushed by the workload as a solo HR practitioner, it might be time to grow from a department of one to a department of two. To request permission for specific items, click on the reuse permissions button on the page where you find the item. Next Put the Right People in the Right Jobs. Country. Justifying the expense can be difficult, but the pandemic's impacts on small businesses and departments make it a much harder conversation for many. Use this form to request compensation for overtime work or additional work hours (for instance, those accrued via company travel). Canada I had never thought about it in those terms, but it was completely true. Ruth resides in North Carolina and works from her office in the nation's capital, Washington, D.C. But as she defined the positions responsibilities, she determined it was necessary to hire an HR generalist who could oversee recruiting and open enrollment so she would be freed up to handle all negotiating and strategic planning. You can find all of our free templates on our TOOLS AND TEMPLATES PAGE. I know a six month study of all the procedures done in an area will help but during that time the work continues to pile up and can get even worse when just increasing the staff by maybe one person could assist in solving the problem. Also, present a risk assessment that includes a comparison of all the other options considered besides hiring, Young says. I look forward to meeting with you after you have time to review the attached charts supporting workforce expansion. The details are set forth in this proposal approval by the ABC Company executive leadership team. Ruth also is certified as a facilitator for the Center for Creative Leadership Benchmarks 360 Assessment Suite, and is a Logical Operations Modern Classroom Certified Trainer . Youll want to collect the data that will help you frame your argument for why you need more staff, exactly how many new employees, what kind, and why. Opening salutations. Exclude Keywords. Members may download one copy of our sample forms and templates for your personal use within your organization. Neither members nor non-members may reproduce such samples in any other way (e.g., to republish in a book or use for a commercial purpose) without SHRMs permission. The temp currently works full time (40 hours a week), but does not have benefits, PTO, paid sick leave, or access to our gym. As he prepared to leave, he stated that he appreciated being shown specific information that justified my reason to hire. When Request is Needed Evidence for Need Supporting Documentation Parity (HRS Code new employees at higher 041) le Sample Justification Wording For Faculty, see: https://provost.wisc. Is the quality of work decreasing because of the quantity of work being handled? This growth in the customer base speaks volumes about the performance of the employees in the company. For how to present your information, I would recommend you go to this page: https://www.managersresourcehandbook.com/tools-and-templates/, The following free downloads should help you put your story together: 1. The final launch of the project is on 12-12-20XX and the presentation has to be completed before 30-11-20XX. How can you explain and justify the improvement in quality? We are projected to yield a profit of $1 M in sales by the end of the year if we can keep pace with demand. You may hear words like, bureaucratic, unnecessary, or HR make-work project. Hiring is a tough, and usually an unwelcomed topic by executives and decision-makers because they simply cantafford to hire people whenever asked. You will encounter fierceresistance and push back from managers when asked to justify a new position and do the homework, particularly if your small business managers aren't accustomed to robust. Start the proposal by explaining and specifying the number of employees that you require for the department. if(currentUrl.indexOf("/about-shrm/pages/shrm-china.aspx") > -1) {
Describe the impact on the department if the request is not approved. Don't rush the time frame within which you can bring on additional staff. Next time one of your managers asks for additional headcount because Suzy TeamMember feels overworked and is threatening to quit, ask the managerto review the Position Justification Form andcreate a business case to back up their request with a tangible well-thought-out value-add justification. Q: Are those good enough reasons to bring in the help? Nor do these numbers includethe hidden costs associated with training the new employee, since there will be a temporary drop in efficiency. The budget for additional staff is more than just what employees earn. A. Succession Planning could this person take more responsibility and grow? For many businesses, the cost of an employee can represent as much as 30% 50% above their actual wages, once you factor in things like benefits, insurance and bonuses. I am requesting permission to immediately hire 30 half-time seasonal employees in the shipping department . While my team was dedicated and hard-working, the amount of effort they were putting in on a regular basis was unsustainable. Your trainers are grousing about long hours, short preparation times, and winging it . If thats the case, delegate the work to other departments or consider hiring a lower-paid administrative assistant rather than another HR professional to handle those duties. Activities that add the greatest value, such as policy development and performance management, should be handled internally, whereas high-risk, low-reward transactional HR tasks, such as payroll and benefits administration, might be candidates for outsourcing. Are employees working early mornings, evenings, on weekends and missing family or social engagements to work? The job title the rank of new position should be known. Facts that highlight a need for action. Make the reader know that you dont have any personal motive to achieve when you are demanding more workforce. Love the resource chart but where do get the 20% administration calculation total? Identify the Need Begin the letter by. }
For 30 years we have proudly connected 600+ companies with over 5,000 candidates. Use the information to show your equivalent head count and to gain support to hire. Does the position have to be full time? Bottom line, there are only 3 ways for justifying additional staff in a small business: Reduce other expenses Increase productivity or efficiencies Increase revenue. When your department has more work than it can handle, adding staff members may seem like the logical solution to you. Ask astakeholderwith a healthy respect for the bottom line (for example, an investor) to vet all requests for new hires outside of the budgeting process. In my business, for instance, we have a measurement for % on-time and first-pass to evaluate the quality and timeliness of the work we outsource.
Here is a sample headcount justification presentation that can help you formulate your argument to get more people and hire additional staff. Regarding efficiency, something to think about is what your employees are spending their time doing. The conclusion of your proposal for additional staff should indicate the timeline, based on when you receive approval, because you can't usually pinpoint the exact date when you can actually bring people on board. Follow the steps in this guide to help you build a solid business case to justify an increase in headcount for your team. HR Toolkit for Clients Its essentially a look at the backlog of work, and recognizing that if the client is placing more demand on you, a fixed amount of capacity will fall behind. She holds a Master of Arts in sociology from the University of Missouri-Kansas City. Youve probably witnessed that discussion more times than you can count. Hiring approvals dont always happen the first time theyre submitted, Herrmann notes. Is the quality of work on your team decreasing? For example, the cost to employ someone who earns $50,000 a year is approximately $15,850, making the total cost for that employee $65,850 year. Search Templates You will need to focus on the benefits the resource will add. The main objective of this letter is to convince the reader to provide more staff. Whats it costing to do things now versus the costs of how things can be done? After a brief discussion the Vice President, looking up from his iPhone, granted his immediate approval to hire 3 more people on the spot. Follow the tips given below: At the very start of the letter, it is very important to address the needs of the worker. Jurisdiction. 2023 Leaf Group Ltd. / Leaf Group Media, All Rights Reserved. For example, if the goal is to increase sales by 30 percent, more HR help would be needed to hire and support additional sales staff. You simply need to use the sample request letter format above and make adjustments accordingly. You can contact her directly from the Inquiry Type drop down menu. Previous Steps in Making the Business Case for HR Programs. A bonus letter can have various elements, including your address, the date, the company's address, the salutation and the valediction. Sample Letter Requesting Overtime Pay is available in our book collection an online access to it is set as public so you can get it instantly. Decisions are far easier to make when they are driven by data. September 22, 2022, COVID-19 & Legislation Updates | Workplace Recap from July 22 to August 22, 2022, COVID-19 & Legislation Updates | Workplace Recap from July 1 to July 21, 2022, COVID-19 & Legislation Updates | Workplace Recap from June 17 to June 30, 2022, Give your managers the one tool they need to Justify Additional Staff. If they threaten to quit or stomp their feet, perhapsask them how they would handle their significant other insisting on
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