ut austin eer room reservations

UT Library Reservations - University of Texas at Austin UT Libraries | Group Study Room Reservations Use this site to book a group study room and/or view your reservation. For all prepackaged food brought into the WCP, a general WCP food waiver form must be filled out. Select Browse to view available rooms. It is available to all UT-Austin Colleges, Schools and Units (CSUs) through a centralized campus license. In addition to this, the WCP food Waiver and EHS form is required. For assistance please visit their website. Failure to do so may hinder future reservation requests. If sound systems are used in themeeting rooms, the decibel range shall be restricted to a level that is not disruptive of other activities in the building. Browse Policies How To Reserve Study Rooms To accommodate the many dance groups across campus, the WCP Reservation Office limits weekly practices to a maximum of 2 hours per week for each organization. Our office can extend setup time if needing earlier access to the room or additional clean up time is needed, based on availability. Does this mean that events are not allowed to have guest speakers? If interested in a building tour please contact our hospitality desk at 512-475-7739. All meeting rooms are self-service and should be cleaned/reset by the users. Departments and RSOsmustfurnish their own laptop. 3.134 Conference Room. In order to submit a room reservation request, you must be an Authorized Representative of a Student Organization that is listed in, Each RSO is only allowed 2 combined hours per week for weekly meetings in SSB & UA9. Group Study Rooms and Presentation Practice Rooms are available for reservation only when hosting theLibraries. How do I advertise for my event in the WCP? 2609 University Avenue (UA9) Amplified Sound Area, Battle Oaks Amplified Sound Area (Barbara Jordan Statue), Benches, Seating Ledges, Trees, Light Posts, Wheelchair Ramp, Caven Lacrosse and Sports Center at Clark Field (CLK), Chemical and Petroleum Engineering Building (CPE) Lawn, Benches, Tables With Seating, Bike Racks, Some Shade, Connally Center for Justice (CCJ) East Lawn, Creekside Residence Hall (CRH) Lawn Amplified Sound Area. Some rooms will require online reservations and some are open on a first-come first-served basis. This means that the time of your event is outside the determined building hours. College of Liberal Arts Contact the Student Services Building Management Office for questions about reservation policies (512-232-2890). Return tables and chairs to the room's standard setup (see diagram on door/wall in room), Reset room temperature to 70-75 degrees (if temperature was changed), If food was served, clean up crumbs/mess and take all garbage/recycling to ground floor dumpsters (see map on door/wall in room). If you need to modify or cancel an existing room reservation, send email to roomschedule@cs.utexas.edu. Both buildings feature theaters and ballrooms. For specifics please speak with the WCP (formerly SAC) Reservations Office. Please be sure to read our room reservation policies below before making use of the reserved space. For Rowling Hall room reservations, please Submit a Reservation Request at the Event Management System for UT Austin. No instructional media. If you're requesting to use the Welch Patio, please use the CNS WEL Patio template. General Information. SSB room reservations for Spring/Summer2023will open to SSB staff at10:00am on Tuesday, October 25th,2022. Hours of Operation: 512-471-4357help@education.utexas.eduASE, CPE, ECJ, EER, ETC Please submit forms a minimum of two weeks prior to the event. Registered student groups and departments may request meeting space in the common areas of the building through the building manager. Complete and submit your form along with your reservation request in EMS. WCP doesnt provide parking. Are there any parameters on reserving the Black Box Theater? These spaces often have flexible seating options. Please contact the Reservations Office for more details. FAC 332 is located on the third floor of the Flawn Academic Center and is a 12-seat conference room suitable for meetings and conference calls. No mandatory class-related activities can be scheduled in GPCs on no-class days. If you're requesting a room either in PAT 142, PAT 313, PAT 617 please review their terms and conditions on the Department of Integrative Biology Room Reservations page. If you do choose to bring refreshments intothe Department Conference Room, please set them up on the tables located in the back of the room. Student Activities (Banners, A-Frames, Outdoor Spaces and Tables). Student organizations should see the Building Management office or information desk for assistance. Reservation requests for Fall 2023 will be available starting at 10:00am on Tuesday, May 2, 2023 for Student Organizations and 10:00am Tuesday, May 9, 2023 for departments and registered staff/faculty organizations. They include movable furniture, Reserve a room. Each standard meeting room is equipped with standard A/V-please refer to the Reservations Office for specifics. Helpful Documents:Room Reservation Request FormRequest to sponsor off-campus individuals or groupsRG Room Scheduling System presentationFilming Permit Forms, Room Viewers Canvas site (info & resources)Room Viewer Required User Guide, Building and Facilities Access (HOP 8-1080), With capacities and media attributes. Catering at the William C. Powers, Jr. Student Activity Center is provided by40 Acres Catering as well as your preferredcaterers. All others will be declined. 3 moveable tables on wheels, 10 chairs, extra chairs in room. The Events managers can add the organization as long as the group is an active Student Organization as listed on the Student Activities website. This room does not have a door for privacy. Click here to reserve space. All conference rooms are searchable in the Global Address List (GAL) by building code and room number. See below for details. Need to find a space for a meeting or event? Other equipment in the Glenn W. Maloney Student Assembly room includes a sound system with onelavalier microphone and one wireless microphone. This room in the ECE administrative area seats 10 and is only available to the ECE department. This room has a stairwell exit/entrance and thus the privacy of meetings cannot be guaranteed. UT Internal Users How to Become a User of the TMI Facilities How to Reserve Instruments Billing Information When reservations are processed the space is taken out of available inventory. There are restrictions on what can be scheduled in general purpose classrooms (GPCs) on final exam and no-class days. ASE Undergraduate Conference Room (ASE 1.112C), Capacity 12This room is available to ASE/EM undergraduate students only.Reserve online without prior department approval. Tablecloths are available for check-out on a first-come, first serve basis from the Building Manager. If you need assistance contact: Texas Union: hospitality@universityunions.utexas.edu WCP Student Activity Center: WCPEvents@utexas.edu Student Services Building: ssbstaff@austin.utexas.edu Computational Engineering and Sciences- A.C.E.S. 512-471-1199comm-help@austin.utexas.eduhttps://moody.utexas.edu/technology, SZB Any external caterer must meet with the events managers to ensure there is clear understanding of what the buildings policies are. Student organizations and university departments are welcome to reserve Recreational Sports facilities for a variety of events and occasions. A reservation for November 2015 could not be accepted at that time. Anyone with a College of Natural Sciences affiliation will automatically be assigned access to CNS buildings and rooms. To make these arrangements, please email WCPevents@utexas.edu. If someone else is in the room you reserved, gather information about the identity of the other person or group so that we can research the problem afterwards. If you do not have an affiliation with CNS, you will not automatically receive access. back to top SSB Reservation Policies Who is Eligible to Reserve Rooms in SSB? Our new reservation software is now live! This representative is required to attend a mandatory meeting to learn about the available equipment and its proper use. Moveable tables, Moveable chairs, Big screen television, billiards tables, lounge furniture and games tables, Kitchen, Handball, provision for wallyball nets, combination of acoustical ceiling tiles and hard panel tiles, panel doors with viewing inserts, Squash, International dimensions, acoustical ceiling panels for sound absorption; individual court speaker system, (GSB) Graduate School of Business Building, Blackboard, Continuous Writing Surface, Limited Media. The room can be reserved for times Monday through Friday between 8 am and 5 pm for the current semester only. Student events and activities will be given reservations priority at the William C. Powers, Jr. Student Activity Center. The Office of the Dean of Students provides a variety of student support services along with opportunities for leadership experience, diverse student work environments, engaging programming and specialized resources. Reservations outside of these dates will not be accepted. Please note that all SSB meeting rooms are self-serve. (This will download a zip file from the Crestron site). Media Console, Moveable Chairs, Movable Tables, Whiteboard, Blackboard, Media Console, Moveable Chairs, Movable Tables, Blackboard, Media Console, Movable Chairs, Movable Tables, Limited Media, Moveable Chairs, Seminar Room, Movable Tables, White Board, Media Console, Continuous Writing Surface, Movable Chairs, Whiteboard. You'll be given a list of your reservations. We are unable to accommodate more people than the stated capacities on our website due to fire code regulations. This can be done within an existing or new appointment by selecting Scheduling Assistant > Add Room(s). The room can be reserved for times Monday through Friday between 8 am and 5 pm for the current semester only. Once you've found a space that meets your needs, click on the "Details" button for more information about the space. Please Note: UT Libraries does not provide access to private spaces for remotely proctored exams and does not support or provide access to remote proctoring software on library computers. This system is more intuitive and mobile friendly. Capacity: 231 - Media: full media console. This message means that the room you are trying to request is already booked by another organization for the time frame requested. Registered student and staff organizations as well as departments utilize our buildings for a variety of events: from weekly meetings, banquets, special lectures, film screenings, to cultural celebrations. The rooms are normally unlocked upon arrival. The instructional media is run by Liberal Arts ITS group, and they should be contacted separately for access. By making a reservation you are agreeing to abide by the following guidelines(updated to include COVID-19 guidelines): If you have any questions or concerns about your reservation, please send an email toFAC_Building_Manager@utlists.utexas.edu. Only the area within the stone circle is reservable. The Texas Union offers traditional elegance, while the Willliam C. Powers, Jr. Student Activity Center offers modern grace; both are wonderful examples of how beauty and functionality come together in great architecture - something we are generally privileged to be surrounded by on this campus. This ensures that the room will be available. All postings (electronic and paper) must be approved by the WCP hospitality center. Information about non-CS rooms in POB (formerly known as ACES) is available at the ACES facilities website. vast stage, an orchestra pit capable of holding 100 musicians, dressing rooms to accommodate more than 100 performers, computerized lighting, advanced sound and rigging systems, and a mammoth backstage area complete with workshops for carpentry, costumes, painting, metalwork and props, Banquet Seating, wood floors, sculptures, 42-seat cafe, floor-to-ceiling windows, Banquet Seating, seated dinner, grand staircase, balcony, Banquet Seating, patio with views of Darrell K Royal - Texas Memorial Stadium, bar, Banquet Seating, skylight, balcony with patio furniture, view of the UT Tower, Banquet Seating, 2 47" HDTVs with DVD players, sculptures. (You can also complete these steps in the default UI but we've found the scheduling assistant will catch the . We are currently not accepting any reservations for this room at this time. Office of Research Support and Compliance (RSC). You may also use our Event Management System (EMS) Web App for making reservations at any time from anywhere on your computer or mobile device. What types of spaces do the WCP have for reservations? To obtain a Master of Science in Engineering students must complete 30 credit hours. For example, if it is November of 2014 then reservations can only be taken for the current semester, the spring semester ending in May, and the summer sessions ending in July. NHB 1.720 use policy: This room is not to be used for scheduling regular courses offered by any academic units. Clean up the room before you leave so that it is ready for the next group. Cosponsorship is not allowed at UT of Austin facilities if the event is planned, managed and/or benefits off-campus parties. . Hogg Memorial Auditorium is a performing arts venue that features 1,150 seats and provides the ideal location for lectures, theatrical performances, talent shows, panel discussions, movies, and more. PAI 5.41 is not available for reservation by students. Bioinformantics and Computational Biology, Operating Systems, Distributed Systems, & Networking. You may contact them at ypp@utexas.eduor visit their website. UT of Austin organizations may not advertise the event as cosponsored by an off-campus organization. Login using your UT EID. The official first day for submitting reservation requests for Spring and Summer semesters shall be the first Tuesday in November. (WCP) William C. Powers, Jr. Student Activity Center, Moveable Chairs, Moveable tables, projector, Banquet seating, Dance Studio, Hardwood Floors, Bars, Sprung/Ballet Floor, Moveable Chairs, Moveable tables, Projector, TV, Media Console, Dual Projector, Stage, Continuous Writing Surface, Media Console, Dual Projector, Continuous Writing Surface, Media Console, Dual Projector, Continuous Writing Surface, Whiteboard. POB's Avaya Auditorium and conference rooms are reservable as-is. Requests are processed within 1-2 business days. If so, you will need to download and install this app to use AirMedia. uhd.conferences@austin.utexas.edu, Lyndon B. Johnson (LBJ) Fountain Amplified Sound Area (LBJ Lawn). To reserve a room for longer than 4 hours or make multiple reservations exceeding 4 hours in a given week, another individual from the group must use their EID to make the reservation. ENGR EDUCATION AND RESEARCH CENTER (EER - 0223) 2501 SPEEDWAY, AUSTIN, TX 78712 Building Information Show/Hide Departments Building Managers JIM D SMITHERMAN JR. 512-471-5350 jims@austin.utexas.edu Office: (512) 471-5350 Cell: (512) 751-6080 Primary Building Manager ROBERT WOODBURY robert.woodbury@austin.utexas.edu Office: (512) 529-5711 Are there any restrictions on the dance rehearsal space? Room keys are picked up by the reservation holder from WEL 3.212 8:30am - 4:30pm Monday - Friday. WCP (formerly SAC) Reservations Office is located in room 1.104 of the first floor of the WCP and can be reached at 512-475-6628 or via email at WCPevents@utexas.edu. Students are not allowed to reserve any of the following rooms. PO Box 7216, Austin TX 78713-7216. For more information on the spaces please visit the Reservation Guide. ASE Meeting SpacesASE Meeting Spaces include the Department Conference Room, Team Meeting Rooms, Focus Rooms, and Huddle Rooms. Reservations through our office are for classroom space only; requests for media or other types of support should be directed as follows: ART This includes time allotted for setup and breakdown of event.) Contactfac_building_manager@utlists.utexas.eduwith questions regarding these rooms (FAC328, 330, 332), including training on conference room technology. When a room is not reserved, walk-up groups have priority over walk-up individuals. Nor are the rooms to be used for study sessions. Due to the complexity of the A/V in the Black Box Theater, the event representative must assign an individual to serve as the technical representative. For more information and a complete list of approved Priority Uses please refer to our Policies & Procedures. What does the violate building hours message mean? Otherwise, you can send an email to Arturo for availability. Does the William C. Powers, Jr. Student Activity Center provide linens or decorations? Presentation Practice Rooms are intended for use by groups that need to use the media provided. Office hours, exam reviews, study groups, and organizational meetings can be scheduled in GPCs. Reoccurring room requests are for weekly, biweekly or monthly use of the standard meeting rooms at the WCP including the dance rehearsal space. The mission of the University Unions is to enhance the student experience and to enrich campus life by providing cultural, educational, social, and recreational programs as well as related goods and services to the campus community. Reservations outside of these dates will not be accepted. Authorized representatives of Registered Student Organizations and UT Austin department staff may reserve the rooms. Please call the reservations office at 512-475-6628 to set up a meeting space tour with one of our staff based on availability. Classes, faculty, and staff will have priority in these rooms. Surrounded By Trees, School of Social Work Building (SSW) East Lawn, School of Social Work Building (SSW) West Lawn. We use a first-come, first-serve basis to process requests, and confirm requests about a month prior to first class day of each semester. FAC 330 is located on the third floor of the Flawn Academic Center and is a 12-seat conference room suitable for meetings and conference calls. Reservations through our office are for classroom space only; requests for media or other types of support should be directed as follows: ART Fine Arts AV Support 512-232-4400 https://finearts.utexas.edu/cofa-resources#it CBA, GSB, UTC McCombs School of Business 512-232-6679 MSBmedia@mccombs.utexas.edu Groups not currently registered may not make reservations. The Winship Circle Amplified Sound Area is the grassy area east of the East Mall Fountain, west of Waller Creek, and south of Winship Hall. Priority is given to FAC building occupants. The most likely reason is that the room is not available. Monday - Friday from 8:30 a.m. - 8:30 p.m. (No event can begin before 8:30 a.m. or end after 8:30 p.m. Outdoor Room Reservations. Can I make a reservation for more than two semesters in advance? Texas Today: UT Events & Announcements Calendar Engineering Education and Research Center (EER) Please visit the Protect Texas Together website for the latest campus information on COVID-19. ASE McKnight Student Center/PlazaASE/EM students, faculty and staff may request to reserve the ASE McKnight Student Center (1st Floor Lobby) for after hours departmental/student organization events by emailing ase.em-office@austin.utexas.edu. Login using your UT EID. Classes and exams have first priority in GPCs. Feet: 454,393: UT Building Since: 2017: Closest Visitor Parking: . Our office does not have linens or decorations for events in the WCP. (EER) Engineering Education and Research Center: 0.604: 6: This room in the NI Student Project Center has 6 seats and is available to the CSE community, with priority given to Longhorn Maker Studio groups. Events must be chaperoned. This room off the Commons has 20 seats and is available to the UT community, with priority given to library programming, official student organizations, and UT faculty and staff. We schedule over 30,000 special event requests and about 27,000 class sections each year for university, community, state-wide, and national events. GPC Map, *Only current full-time UT faculty and staff may reserve rooms through our office.*. The PCL Group Study rooms are reservable spaces for groups of 2 or more. Faculty and non-student staff members can reserve rooms on campus for classes, exams and review sessions through the Office of the Registrar at 512-475-7600 or Email: scheduling@austin.utexas.edu. Library group study rooms are NOT available for class meetings, review sessions or extended office hours. Proof of rights to show a film should be submitted to the Events Manager at least two (2) weeks prior to showing the film. Reservations are limited to 4 hours total per EID per week. This room has a stairwell exit/entrance and thus the privacy of meetings cannot be guaranteed. GPCs will not be scheduled for quizzes, exams, or paper turn-ins. indoor space or The South and West Patio areas may be reserved through the "Outdoors/A-frames/Banners/Jester Tables"optionon Mazevo. Once you've found a space that meets your needs, click on the "Details" button to view more information about the space. Tables, moveable chairs, and dry erase boards. Dual drop, forward retractable, electrically operated baskets; glass backboards with fast-track padding system; scoreboards wired to allow independent use (volleyball) or in pairs (basketball); electrically operated, fold-up divider nets (open mesh with bottom 2' solid vinyl); key controlled basket/net operation with wall mounted switches; bleacher seating for 500. Please contact Arturo Compean Jrto request access to the CNS building you're looking to reserve. Please review all SSB meeting room policies prior to your event. The West Mall Amplified Sound Area is the extreme east end of the West Mall, adjacent to the west steps of the Main Building. Specialty rooms are our larger and more unique spaces that are used for events, these include the Ballroom, the Auditorium and the Black Box Theater. Students may reserve Group Study Rooms online in 1 hour blocks for up to 4 hours per week during times PCL is open. Wait to enter a GPC if a class or exam is in progress. TheLibraries reserves the right to limit future Group Study and Presentation Practice Room use if the system is abused. The Energy and Earth Resources Graduate Program has been providing the opportunity for students to pursue interdisciplinary studies in areas of geosciences, engineering, management, finance, economics, law and policy since 1981. To request a reservation at Commons Conference Center, you may call 512-471-5898 or email a Conference Coordinator directly. How to Request a Room Reservation: In order to complete this task you will need to log into Office 365 using your University of Texas Credentials. Anyone with a College of Natural Sciences affiliation will automatically be assigned access to CNS buildings and rooms. The LBJ Fountain Amplified Sound Area is the area bounded by the east edge of Robert Dedman Drive, by the first sidewalk north of the LBJ Fountain, by a line drawn tangent to the west side of the LBJ Fountain and parallel to Robert Dedman Drive, and by the base of the hill on the south side of the LBJ Fountain. Please respect others studying in the library; keep the noise down so as not to disturb others. William C. Powers, Jr. Student Activity Center, WCP Student Activity Center 360 Virtual Tour, University Unions OnlineReservationSystem. No exceptions will be made. Filming on the University of Texas at Austin campus is regulated and can require a permit: http://www.utexas.edu/university-communications/resources/filming-at-ut. Student requests for study sessions or TA hours are not allowed. Yes. You will receive a confirmation once the reservation is finalized. Be sure you are familiar with the Reservation Guidelines (at the bottom of this page) before booking a room to avoid any delays or scheduling problems. Built in screen. Coordinate with stakeholders to reserve: Having more people in a room than allowed per fire code violates Life Safety Code. Complete, get signatures, and submit the Request to sponsor off-campus individuals or groups (RG 750) as detailed on the form. Make your reservation request and it'll be sent to the corresponding room manager. My organization is not listed under the clients, what do I do? 4 moveable tables on wheels, 16 chairs, extra chairs in room. (A one week period is defined as Sunday through Saturday at midnight.). Each reservation must be made on the hour or half-hour and be at least 1 hour (60 minutes) in duration. Permanent building occupants shall have five working days prior to the official Mazevoopening date to make any room reservation requests through Mazevo. If catering food with a reservation in the Avaya Auditorium, the foyer area must be reserved with POB_MGMT@austin.utexas.edu. FAC 328 is located on the third floor of the Flawn Academic Center and is a36-seat conference room suitable for meetings. Reservations will include a 15 minute set up and clean up. Please note that only authorized representatives for Student Organizations and department representatives are able to make requests. Mirrored wall, tiled floors, TV with AV hookups. Prior arrangements may be made with the Building Management Office to check out adaptors. It is strongly recommended that you make an appointment with the building management office prior to your event to review AV use. The form can be downloaded from Box. You have many options to update your reservation details, cancel your reservation, cancel specific booking dates or add new booking dates. Please call SSB Management at 512-232-2890 if supplies needs to be restocked. Nine Dimensions of Successful Student Organizations Pilot Program, Behavior Concerns and COVID-19 Advice Line (BCCAL), Report Sexual Harrassment or Sexual Misconduct, Multipurpose room, volleyball nets, and badminton nets, Equipment - Soccer balls, soccer goals, dodgeballs, Punching bag, speed bag, interlocking foam mat, Blackboard, Media Console, Moveable Chairs, Blackboard, Media Console, Movable Chairs, Seminar Room, Moveable Chairs, Projector, Dry erase board, Media Console, Moveable Chairs, Projector, (BRB) Bernard and Audre Rapoport Building, Seminar, Transparency Projector, Moveable Chairs, Projector, Media Console, Doc Cam, Classroom, Projector, Media Console, Doc Cam, Computer Classroom, Blackboard, Media Console, Dual Projector, Blackboard, Media Console, Continuous Writing Surface, Blackboard, Media Console, Moveable Chairs, Seminar Room, Movable Tables, Limited Media, Movable Chairs, Movable Tables, Whiteboard, Continuous Writing Surface, Limited Media, Whiteboard, Blackboard, Moveable Chairs, Seminar Room, Movable Tables, Blackboard, Limited Media, Moveable Chairs, Seminar Room, Movable Tables, Limited Media, Moveable Chairs, Movable Tables, Whiteboard, (CMA) Jesse H. Jones Communication Center - Building A, Media Console, Moveable Chairs, Seminar Room, Movable Tables, Whiteboard, Media Console, Movable Chairs, Whiteboard, (CPE) Chemical and Petroleum Engineering Building, Media Console, Continuous Writing Surface, Glassboard, Media Console, Continuous Writing Surface, Dual Projector, Whiteboard, Media Console, Continuous Writing Surface, Whiteboard, (EER) Engineering Education and Research Center. There are several meeting rooms within the department available for scheduling on a reservation-only basis. These spaces have special policies and are of higher demand. Our mission is to create, maintain, certify, and protect University records of courses, degrees, and students. Please leave window blinds open, turn off lights, close and lock the door immediately after the event. What does the First Available Booking Date Violation message mean? The William C. Powers, Jr.Student Activity Center has the Black Box Theatre. Do NOT place hot food or serving dishes onto any conference room tables, and please clean the tables and chairs after use.Clean-UpThe requester should make sure that all tables, chairs and equipment are clean (please wipe down dirty tables, chairs, etc.) 512-232-9173help@cns.utexas.eduhttps://cns.utexas.edu/information-technology/classroom-technology, PHR Walk up groups take precedence over individuals. Experienced RecSports staff will lend their expertise . If you are 15 minutes late, you forfeit your reservation. Complaints of disruption shall be reported to the Building Manager. Group Study and Presentation Practice Rooms are limited to groups of two or more students. For technical issues, contact CNS Classroom Technology by submitting a helpdesk ticket or call 512-232-9173. 512-471-3857https://dev.pharmacy.utexas.edu/help/https://pharmacy.utexas.edu/directory/learning-resource-center. The University of Texas at Austin, Final exams and any preparation or set-up regarding an exam have priority in GPCs on final exam days. The event calendar appears in EMS and the unavailable times will be marked out in blue so that you will be able to see what times the rooms are not in use. After the official Mazevoopening dates, all open times for common area rooms are subject to scheduling by eligible users on a first-come, first-served basis through the building manager. College of Communication All requests for swapping reservations with other SSB departments should be submitted directly through the building manager. Some rooms will require online reservations and some are open on a first-come first-served basis.

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